Permit Conditions

• The Hirer must be over 18 years of age.
• The Hirer shall be responsible for any damage to fixtures, gardens, lawns and anything within the area of hire during the period of hire, and shall reimburse Council for any repairs or replacement. Any damage which is not considered to be normal wear and tear will result in the forfeiture of all or part of any security deposits paid.
• The Hirer is responsible for the daily collection and disposal of all introduced litter. The Hirer shall not allow any confetti, cooking oil, fat or similar substance to be spilt upon the area. Failure to leave the area clean and tidy will result in Council employees cleaning up the area and the Hirer paying the cost of labour and equipment used at the rates under the current Schedule of Fees and Charges. An area used for an evening function must be cleaned up by 10:00am the following morning.
• The Hirer shall, during the term of the hire and at the discretion of Council, keep in force a policy of Public Liability Insurance for an amount not less than $20,000,000 in the name of the Hirer and the City of Darwin.
• The Hirer shall also be solely liable for and shall indemnify and keep indemnified the City of Darwin against death of, or injury to, the Hirer or their guests, employees or subcontractors, or damage to property which arises howsoever out of or in connection with the hire and against all liability, loss, damage, actions, proceedings, claims etc. brought against the City of Darwin (whether at law or under any statute or otherwise howsoever), in respect of or in connection with, or in consequence of, such death, injury or damage to property. The Hirer shall, at all times, when required by the City of Darwin, produce the policy for such insurance and the receipts of the premium paid in respect thereof.
• It is the responsibility of the Hirer to provide sufficient notice period for their application to be reviewed and processed.
• City of Darwin reserves the right to refuse any application and to cancel a booking previously approved. With such cancellations, City of Darwin will refund any funds paid by the Hirer.
• City of Darwin reserves the right to revoke an approved permit due to weather conditions.
• Where an event requires road closures and modified traffic conditions, the Hirer must advertise at least 7 days prior to the event in the form of a Public Notice in the NT News.
• Where the City of Darwin has actively given support to an event such as in-kind assistance (i.e. waiver of fees), appropriate recognition must be given to the role of the City of Darwin in such celebrations.
• The Hirer must not dispose of ice or oil onto the grass or turf.
• The introduction of music/PA systems is not permitted unless authorised by a Council Officer. If authorised, amplification must be kept to a minimum and speakers pointed away from residences so as not to disturb adjoining traders and the general public.
• The introduction of stakes/pegging into the turf, vehicle traffic, placement of hangings/infrastructure in trees, generators, or bollard access is not permitted unless authorised by a Council Officer.
• No vehicles are to be driven upon a park, reserve or oval without the approval of City of Darwin. To prevent root zone compaction, no vehicular traffic is permitted within a diameter twice that of a tree's crown perimeter.
• The use of confetti is not permitted.
• Helium balloons and the release of helium balloons are prohibited on Council land.
• Organisers must use biodegradable detergent with the use of water slides.
• Animal droppings are to be cleaned up prior to leaving the venue with the use of petting zoos.
• No footpath, carriageway or access area is to be obstructed by the Hirer.
• The Event Permit does not entitle the Hirer to exclusive use of the area.
• All functions and events are to cease by 12:00am midnight, unless specified in the Permit.
• The Hirer shall ensure that no food is sold at their event without a Territory Health Services Permit. Stallholders must comply with all relevant legislation.
• The Hirer shall at all times adhere to Council’s Single Use Plastic Policy and must make all efforts to use compostable products.
• The Cenotaph Area in Bicentennial Park has an exclusion zone of three (3) metres from the front of the steps. Events at the Cenotaph are restricted to low-scale, alcohol-free events.
• Lake Alexander is a restricted water space. No motorised vehicles are permitted at any time.
• Any key(s) provided to the Hirer must be returned to Customer Service as soon as reasonably practical. Failure to return keys will result in the recovery of these costs, at the expense of the Hirer.
• Operational emergencies during business hours concerning the hired venue should be directed to (08) 8930 0300. Emergencies outside normal office hours should be directed to City of Darwin’s contracted after-hours service on (08) 8989 2843. If City of Darwin’s contracted security firm is called out, City of Darwin will recover the costs incurred from the Hirer.
• The Hirer is responsible to take all reasonable steps to ensure the safety and wellbeing of individuals during the hired period.
• The Hirer must comply with these Terms and Conditions. Failure to do so will result in the Hirer not being able to make further applications.
• This permit does not provide authorisation for events held on private land.