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Rules and Guidelines to Submitting an Event

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  1. Home
  2. Community
  3. Things to Do
  4. Event Management
  5. Event information
  6. Submit an Event
  7. Rules and Guidelines to Submitting an Event

All events must:

  • occur at a venue or location within the Darwin municipality
  • be open to the general public
  • complement City of Darwin policies and principles
  • broadly appeal to the city’s community and visitors
  • fit within one or more of the calendar’s categories
  • be specific, finalised and confirmed prior to submission (this includes all permits, bookings etc)
  • submitted by the event organiser or authorised agent

Publishing Process

Content submitted, including images, will be reviewed by our staff prior to publishing.

Our staff may contact you if we have any questions regarding your event.
 

City of Darwin is not obliged to list events submitted and reserves the right to decline events that do not meet our guidelines.

Accepted Locations/Suburbs

City of Darwin only lists events that take place within our municipality, this includes the following suburbs:

  • Alawa
  • Anula
  • Bayview
  • Brinkin
  • Coconut Grove
  • Cullen Bay
  • Darwin City
  • Fannie Bay
  • Jingili
  • Karama
  • Larrakeyah
  • Leanyer
  • Ludmilla
  • Lyons
  • Malak
  • Marrara
  • Millner
  • Moil
  • Muirhead
  • Nakara
  • Nightcliff
  • Parap
  • Rapid Creek
  • Stuart Park
  • The Gardens
  • The Narrows
  • Tiwi
  • Wagaman
  • Wanguri
  • Woolner
  • Wulagi

Events in areas outside the above listed suburbs will not be published.

Including photos in your event listing

Photos make your listings more engaging and attractive. Adding a photo to your event allows us to feature your event on the home page or landing page.

When adding photos, please ensure:

  • they are free of text, logos or marketing messages
  • they accurately represent your event
  • you own the copyright or have permission from the copyright owner
  • you have permission from any people that can be identified in the image
  • if children are identifiable, you have written consent from their parent/guardian

Privacy

All data collected in this calendar is subject to our Privacy Policy

Use and Disclosure

To submit an event for publication on this website, individuals are required to provide some personal information, including name and contact details.

  • The purpose of collecting this information is to allow City editors to contact you about your account and event listings. Some personal information is also required to allow event submitters to maintain an account with the site and to edit their events.
  • Supply of this information is voluntary.
  • The City is the agency that is collecting and storing the information.
  • Information collected by the City is intended for use by staff in the marketing, communications and web teams. The City will only use the information for the purposes for which it was collected.
  • You have the right to access and change personal information that the City holds

Data collection

City of Darwin will only collect personal information supplied by you to this web site when it is necessary to do so. The information will be collected and used for purposes including but not limited to the following:

  • to respond to any general enquiries you have contacted us about
  • to provide you with newsletters/updates where you have subscribed to them
  • to contact you in relation to any business listings/events you have listed on the site
  • to contact you regarding any promotional opportunities for your business or event
  • photographs submitted with your event listing may also be used for promotional purposes by City of Darwin marketing channels. This may include the newsletter and social media.

Subscription details

Personal information you provide when you register for email newsletters will only be used for the purpose indicated for that particular service.

Data storage, use, disclosure and retention

All data described in the preceding paragraphs may be stored and archived for a period that is yet to be determined but is likely to be at least 1 year and quite probably 7 years. Unless stated otherwise, the data is used by City of Darwin and staff involved with maintaining and operating our website for:

  • publishing event information
  • website and system administration, including monitoring to prevent security breaches
  • customising the website to meet user needs
  • evaluation, research and development.

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      • Recycling & Waste Guide
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      • Pet Resources
      • Great Pets Start With You
        • Animal Education Team
        • Caring for your Cat
        • Exercising Your Dog
        • Fireworks and Thunderstorms
        • Pet Registration & Microchipping
        • Pet Events
      • Dog & Cat Management
        • Animal By-Laws and Infringement Offences
        • Cat Traps
        • Dog Attacks
        • Dogs at Large
        • Nuisance Dogs
          • Nuisance Barking
      • Lost Pets
      • Afterhours Animal Matters
    • Translation & Interpreting Services
    • Free WIFI
    • Report an issue
  • Community
    • About Darwin
      • Community Profile
      • Place Score Survey
      • Darwin City Centre
        • Darwin Cenotaph
        • Smith Street Mall
      • Getting Around
        • Journey Planner
        • E-scooters trial & E-bikes
        • Cycling and Walking Paths
        • Water bubblers
        • Taxi Ranks
      • History
        • Darwin Floral Emblem
      • A Global City
        • International Agreements
        • International Relations
      • Environment
        • Biodiversity
        • Gardens for Wildlife
        • Habitats & Ecosystems
        • Threats and Pests
    • Community Facilities
      • Pools
      • Outdoor Recreation
        • Nightcliff Foreshore Exercise Stations
      • Parks and Playgrounds
      • Ovals and Sports Fields
      • Community Centres
        • Terms and Conditions of Use Lyons, Malak and Nightcliff Community Centres
      • Cemeteries
    • Community Service Directory
    • Consultation
    • Disaster & Emergency
      • COVID - 19
      • Cyclones
        • Cyclone Marcus (2018)
      • Emergency Services
    • Programs
      • Arts and Cultural Development
        • Busking and Street Performance
        • City Life Platforms Lightbox Exhibition
        • City of Darwin Public Art Program
      • For Children
        • Childcare
        • Children's Week
        • Fun Bus Mobile Playgroup
        • Fun in the Parks
        • Safe and Active Routes to School
        • School Civic Visits
      • For Seniors
      • For Young People
        • DARWWYN
        • LAUNCH
          • LAUNCH Night Series
          • LAUNCH Skate
      • Sister Cities
      • Access and Inclusion
        • Accessibility Resources
        • Accessible Equipment
        • The Lord Mayoral Awards
      • Grants & Sponsorship
        • Climate Change and Environment Research Grants
        • Community Grants
        • Quick Response Youth Engagement Grants
        • Sponsorship
      • Healthy Darwin
        • Run a Healthy Darwin Activity
      • Darwin Safer City
        • Assertive Outreach
        • Public Places Service Collaboration Group
        • Supply Reduction
    • Things to Do
      • What's on
      • Street Food
        • Applying for a Permit
          • Street food application form
        • Parklets
          • Council Owned Parklet Expression of Interest (EOI)
      • Community Celebrations
        • ANZAC Day
        • Australia Day
          • Citizen of the Year Award
        • Bombing of Darwin
        • Citizenship Ceremonies
        • Harmony Day
        • International Women's Day
        • Territory Day Celebrations
      • Event Management
        • Equipment for hire
          • Accessible Flooring
          • Event Equipment Application Form
          • Event Equipment Application Form
          • Fun and Games Hire
          • Promotional Banners
            • Application to display banners
          • Smoothie Bike Bookings
          • Sound Equipment for Events
        • Event Enquiry Form
        • Event Planning Guide
        • Event information
          • Do I need insurance for my event?
          • Event Venues
          • Event types & notice periods
          • Set up and packing time
          • Submit an event
            • Rules and Guidelines to Submitting an Event
              • Booking Display Banner Sites Guidelines
        • Events Fees and Charges
        • Sponsorship, Grants or In-Kind Support
      • Interactive Science Trail
  • Transforming Darwin
    • Projects
      • Completed projects
    • Darwin City Deal
    • Climate Change
      • Coastal Erosion
      • Climate Emergency
      • Council Actions
      • Reducing Impact
        • Secondhand Wonderlands
        • Single use Plastic
    • Infrastructure
      • Driveways
      • Parks
        • Playgrounds, Sports and Recreation
      • Roads & Pathways
        • Pathways
        • Roads
      • Stormwater
        • Asset Condition Surveys
      • Street & Public Lights
      • Verges
        • Street Tree Pruning Program
          • Customer Request For Street Tree Form
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      • Disposing Asbestos & Special Waste
      • Sort & Save
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      • Business Grants
    • Planning & Development
      • Developer Contribution Plans
      • Fencing
      • Guidelines for Planning
      • Permits
        • Advertising Sign Permits
        • Conditions of Approval for Works Permits
        • Property Permits
        • Works Permits
      • Shared Path & Bicycle Technical Notes
      • Subdivisions
    • Tenders & Expressions of interest
      • Awarded Contracts
      • Unsolicited Proposals
  • Council
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    • About Council
      • Lord Mayor & Councillors
        • The Lord Mayor
        • Chan Ward
          • Councillor Ed Smelt
          • Councillor Morgan Rickard
          • Councillor Peter Pangquee
        • Lyons Ward
          • Councillor Amye Un
          • Councillor Mick Palmer
          • Councillor Paul Arnold
        • Richardson Ward
          • Councillor Jimmy Bouhoris
          • Councillor Rebecca Want de Rowe
          • Councillor Vim Sharma
        • Waters Ward
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          • Councillor Kim Farrar
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        • Contact Your Elected Member
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      • Camping in Public Places
      • Consuming Alcohol in Public Places
      • Flying Drones on Council Land
      • Freedom of Information
      • Infringements and Appeals
        • Pay Infringement Online
      • Smoke Free Zones
      • Traffic and Parking Regulations
      • Untidy Allotments
      • Vehicles for Sale
    • Publications and Forms
      • Privacy Statement
    • Committees
      • Access and Inclusion Advisory Committee
      • Administrative Review Committee
      • Arts and Cultural Development Advisory Committee
      • Chief Executive Officer's Performance Appraisal Committee
      • Darwin Military and Civilian History Advisory Committee
      • East Point Reserve Advisory Committee
      • ICT Steering Committee Registration
      • International Relations Advisory Committee
      • Reconciliation Advisory Committee
      • Risk Management & Audit Committee
      • Sister City Advisory Committee
      • Tree Advisory Committee
      • Youth Advisory Committee
      • Previous Committees
        • Tree Re-establishment Advisory Committee
    • Governance & Strategy
      • Governance
        • Organisation Structure
        • Our Approach to Privacy
        • Independent Commissioner Against Corruption
      • Strategic and Municipal Planning
        • A cool, clean and green city strategies
        • Movement Strategy
          • Journey Planner
        • Municipal Plan
          • 2022/23 Municipal Plan
          • 2021/22 Municipal Plan
          • 2020/21 Municipal Plan
        • Strategic Plan
          • Customer First Strategy
          • Economic Development Framework
          • Long Term Financial Plan 2021 - 30
          • Reconciliation Action Plan
          • Strategic Projects Prospectus
    • Registers
      • Decisions Released from Confidential Sessions
      • Register of annual returns of interests (council members)
      • Elected Members Information Register
      • Register of Declared Conflicts
      • Register of declared gifts and benefits