Events Application forms

Ready to apply for a Comprehensive Event Permit?

Download and complete the Comprehensive Event and Activities Application Form or use the webform at the bottom of this page.

Please note, at the end of this financial year all old form versions will no longer be accepted.

All applications must be emailed to darwin@darwin.nt.gov.au to be processed.

Before you start, have the following ready:

Event date, location and operating hours
Expected attendance
Site plan
Event program and activities
Infrastructure, food and beverage details
Traffic management information, if required

Is your event under 100 people?
You may be eligible for a Small Event Permit. Check the requirements and apply here.

Webform:

Current AUTHORISATION/CONSENT
Applicant
Complete

Comprehensive Event

Over 100 people, needing traffic control, food and licenced areas, & large infrastructure Examples include – Activation Events, Rallies, Markets, Festivals, Military/Civic Events and Fun Runs

Event Name

Event Type - (e.g. festival, birthday, fun run)

Location / Venue

Event Description

Event Description
	Event Description	Item weight

more items

Bump in date and time

Event Date

Bump out date and time

Number of attendees

Applicant Details

Organisation / Group Name

Contact Name

Postal Address

Phone

Mobile

Alcohol

Proceed to next section

Yes (BYO, Consuming)

Yes (Selling) – you require a Special Liquor Licence Application to be submitted to Licencing NT

https://nt.gov.au/industry/hospitality/liquor-licences-and-wholesaler-registration/apply-for-a-liquor-licence

Will you be introducing any alcohol at your event?

I agree to the Terms and Conditions.

Grant of Permit
1. The permit is valid from the Commencement Date to the Expiry Date.
2. The permit is only valid for the specifically designated areas.
3. The permit is for the use listed on the permit only. Other activity conducted on the permit area will be a breach of these permit conditions.
4. Upon expiry of this permit, the permit holder has no express or implied right to continue operations.
5. This permit does not give the permit holder the exclusive right to any area.
6. This permit does not create any interest in land.

Fees
1. The permit holder shall pay all applicable permit fees as varied from time to time set out in the City of Darwin Fees and Charges schedule available on its website.
2. All permit fees are non-refundable.
Extensions of Time for Permits
1. Applications to extend this permit must be submitted by written request to City of Darwin at least 28 days before the permit expiry date.
Operational Requirements & Compliance
1. The permit holder must operate in a safe, responsible, and professional manner.
2. The permit holder must comply with all written directions issued by City of Darwin or any other relevant authority.
3. When vacating an area to which the permit holder operates from, the permit holder must ensure that the site is in a clean and tidy condition.

Restrictions During Special Events
1. This permit may not be valid during periods during major events, parades, festivals or special events and the Permit Holder must make the appropriate enquiries to City of Darwin if they wish to operate during such periods.
Amendments & Termination
1. City of Darwin reserves the right to amend, suspend, or revoke a permit if the permit holder fails to comply with the terms and conditions outlined in these permit conditions.
2. City of Darwin may revise these permit conditions at any time, with 24 hours’ notice provided to the permit holder.
Non-Transferability of Permit
1. The permit is non-transferable and is granted exclusively to the permit holder. Any unauthorised assignment or transfer shall be deemed invalid.
2. The permit holder is strictly prohibited from assigning, transferring, or attempting to transfer any rights or benefits under this permit to another person or entity.
Cancellation of Permit
1. Either the permit holder or City of Darwin may terminate this permit by providing written notice to the other party.
2. Termination may be exercised without obligation to provide a reason.
3. The parties acknowledge that City of Darwin may terminate or suspend this permit due to adverse weather conditions.
4. Termination does not affect any rights or obligations accrued by either party prior to the termination date.
Legislative Compliance
1. The permit holder shall, at their own cost, ensure compliance with all relevant legislation, regulations, and permits, including but not limited to the:
  1. Local Government Act 2019 (NT) and applicable by-laws;
  2. Food Act 2004 (NT) and food safety regulations;
  3. Fire and Emergency Act 1996 (NT) and any safety requirements;
  4. Disability Discrimination Act 1992 (Cth) and relevant regulations; and
  5. Work Health and Safety (National Uniform Legislation) Act 2011 and any relevant regulations.
2. The permit holder is responsible for ensuring that employees, contractors, agents, and invitees comply with all statutory and regulatory requirements.
City of Darwin Requirements
1. The permit holder must familiarise and adhere to City of Darwin’s Single Use Plastic Policy and must make all efforts to use compostable products.
2. The permit holder must not use helium balloons or allow for the release of helium balloons.
3. The permit holder must not use confetti, or any other substance designed to be thrown for aesthetic purposes and subsequently discarded.
4. If the permit holder operates any waterslide, slip and slide or other such amusement, the permit holder must use biodegradable detergent.
5. The use of a public address system or music requires written permission from City of Darwin which can be withheld for any reason. If authorisation is provided, reasonable steps must be taken to avoid nuisance and interference to other permit holder and the general public (including directing any systems away from residences).
6. The permit holder must not dispose of any ice or oil onto any grass or turf.

Vehicles
1. No vehicles are to be driven upon a park, reserve or oval without the prior written approval of City of Darwin, which may be withheld for any reason.
2. Vehicles are not permitted within twice the crown perimeter of any tree on City of Darwin property.
3. This permit does not permit the use of motorised vehicles on any waterway (including but not limited to Lake Alexander).
Prohibited Uses & Conduct
1. The permit holder must not engage in obnoxious, immoral, noisy, or offensive conduct.
2. Any activity deemed a nuisance or disturbance to the public, adjoining property owners or other permit holders may result in permit cancellation.
Alcohol Sales
1. Alcohol may not be sold under this permit without the prior written approval of City of Darwin which may be withheld for any reason.
2. The permit holder must comply with the Liquor Act 2019 any relevant regulations.

Environmental Compliance & Waste Management
1. To the extent that it is applicable, the permit holder must comply with all relevant provisions of the Waste Management and Pollution Control Act 1998 (NT).
2. The permit holder must remove all refuse from the permit area and any surrounding areas on a daily basis.
3. The permit holder must implement a waste management plan that includes:
  1. The removal of all litter generated by their operation.
  2. The proper disposal of sullage water in compliance with environmental regulations.
  3. Keeping the trading site clean and presentable at all times.
Indemnity
1. The permit holder indemnifies and agrees to keep indemnified City of Darwin against all claims, losses, damages, costs, or legal liabilities arising from:
  1. personal injury, property damage or any loss (however described) caused by the permit holder’s operations; and
  2. any failure to comply with the terms of this permit.
Insurance
1. The permit holder must maintain a public liability insurance policy of at least $20 million per occurrence, with a reputable insurer.
2. City of Darwin may, by notice in writing, nominated additional insurances that the permit holder must maintain.
3. Proof of insurance must be provided upon request and kept valid for the duration of the permit.
4. City of Darwin may require an increase in the insurance coverage if deemed necessary.
Notices & Compliance with Authorities
1. If the permit holder receives any notice from a statutory or public authority regarding their operations, they must notify City of Darwin in writing immediately.
2. Any notice or communication under this permit shall be deemed duly served if:
  1. hand-delivered to the permit holder;
  2. affixed to any vehicle, trailer or temporary and removable structure belonging to the permit holder or located at the location specified in the permit;
  3. sent via post to the permit holder’s nominated postal address (deemed received after 48 hours); and
  4. emailed to the supplied contact email of the permit holder
Default & Termination
1. City of Darwin may terminate this permit if the permit holder:
  1. fails to pay the permit fee within 14 days of the due date;
  2. fails to comply with any term or condition of the permit; and
  3. engages in conduct detrimental to the program, public safety, or community well-being.
Waiver
1. City of Darwin's waiver of any breach of these permit conditions do not waive any other breach of the same or any other provision.

I have read the Event Permit Conditions.

Do you have any additional City of Darwin Bookings connected to this event permit application?

In-Kind?

Sponsorship?

Is this a returning or regular event with City of Darwin?

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