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Terms and Conditions of Use Lyons, Malak and Nightcliff Community Centres

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  1. The City of Darwin has three Community Centres in Lyons, Malak and Nightcliff. The facilities are available for hire by the community and non-profit organisations as per City of Darwin’s Fees and Charges. The Fees and Charges are updated on an annual basis as part of Council’s budget process.
  2. The Community Centres are available to hire daily from 6:00am to 12:00 midnight. The booking needs to include allocated time for the set up prior and cleaning up of the facility after use.
  3. Functions must cease at 12:00 midnight and may not continue in the car park. The Community Centre must be cleaned and the entire facility vacated by 1:00am.
  4. All hirers are required to leave the Community Centre in a clean and tidy condition.
  5. Any introduced litter to the Community Centre or in the surrounding area resulting from your booking must be placed in the bins provided or removed from the premises.
  6. Regular bookings may be established but are not available on Friday or Saturday night due to high demand.
  7. The person making the booking must be over 21 years of age and accept responsibility for the security of the facility.
  8. The Hirer of the Community Centre must ensure the following:
    • The facility being left in a clean and tidy condition. Hirers are required to clean the facility including the kitchen, toilets, floors and any outside areas used and ensure all rubbish is removed from the venue and placed in the outside bin provided. No loose rubbish is to be left behind by the Hirer. At the end of the booking, all furniture and appliances must be restored to their original position;
    • No damage or breakage to the facility, its fittings or furniture and appliances or apparatus;
    • No additional usage time of the facility, beyond the original application hire time frame agreed to;
    • The return of the key(s);
    • Compliance with all other conditions of hire;
    • If the Hirer does not adhere to any of the above, an invoice will be sent to reimburse City of Darwin for the costs.
  9. It is prohibited to consume alcohol at Lyons and Nightcliff Community Centres. City of Darwin may approve the consumption of alcohol at Malak Community Centre. An additional permit must be obtained from City of Darwin.
  10. No food shall be sold without the appropriate licences or permits.
  11. City of Darwin reserves the right to refuse any application and to cancel a booking previously approved. With such cancellations, City of Darwin will refund any funds paid by the Hirer.
  12. Cancellation or transfers of bookings must be provided in writing 5 working days prior to the date of hire, otherwise the full hire charge will be forfeited.
  13. If the Hirer does not use the Community Centre at the time and on the date approved by City of Darwin, and in the opinion of City of Darwin the facility was fit for use and this was not communicated to Customer Service, a refund will not be provided.
  14. The Hirer shall, during the term of hire and at the discretion of Council, keep in force a policy of public liability insurance for an amount not less than $20,000,000 in the name of the Hirer and the City of Darwin. Exemptions may apply at the discretion of City of Darwin.
  15. The Hirer shall also be solely liable for and shall indemnify and keep indemnified the Council against death of, or injury to the Hirer or his employees or subcontractors, or damage to property which arises to whatever extent out of or in connection with the hire and against all liability, loss damage, actions, proceedings, claims etc. brought against the Council (whether at law or under any stature or otherwise to whatever extent) in respect or in connection with or in consequence of such death or injury or damage to property.
  16. Community Centre key(s) must be picked up by the Hirer, or a nominated person who is 21 years or older, between 8:00am and 5:00pm Monday to Friday from Customer Service, a few days prior to the date that the facility is hired.
  17. The Community Centre key(s) must be hand delivered to Customer Service as soon as reasonably practical, following the hire.
  18. If City of Darwin has given approval for a Hirer to use a facility on a regular basis and the group fails to use the facility on the date and times agreed without notifying Customer Service, City of Darwin reserves the right to revoke the approval.
  19. All regular bookings will be reviewed on an annual basis and City of Darwin reserves the right to revoke their approval at any time.
  20. Hirers must ensure their guests using the facility do not access any other area of the facility, other than the area hired, including the toilets and kitchen area.
  21. Operational emergencies during business hours concerning the hired facility should be directed to 8930 0300. Emergencies that occur outside of normal office hours should be directed to City of Darwin’s After Hours number on 08 8989 2843. In the event that City of Darwin’s contracted security firm is called out to a Community Centre when the facility has been hired, City of Darwin will recover the costs incurred from the Hirer.
  22. All music and general noise must be kept to a moderate level and must not disrupt local residents and other Hirers. This includes refraining from creating a disturbance when leaving the venue (i.e. sounding your car horn).
  23. The Hirer is responsible to take all reasonable steps to ensure the safety and wellbeing of individuals during the hired period.
  24. It is the Hirer’s responsibility to ensure they familiarise themselves with the emergency evacuation plan for the hired facility.
  25. The Hirer must ensure access is freely available to all exits, fire escapes and doors at all times. All fire exits must be kept free from obstruction and not used as a thoroughfare during the hire period.
  26. The provision of first aid equipment is the responsibility of the Hirer. Hirers are encouraged to ensure first aid equipment is available throughout the duration of the hire period.
  27. All incidents, damage or injury to City of Darwin’s premises, property or other persons must be notified to City of Darwin by close of business on the next business day.
  28. Smoking is not permitted in the Community Centres.
  29. The burning of candles and/or incense as part of a cultural activity or a religious ceremony may be permitted, with the prior written consent from City of Darwin.
  30. Helium gas balloons are not permitted in the Community Centres. The Hirer will be responsible for any costs incurred, from removal of balloons and any damage of the ceiling fans.
  31. Where possible, no single use plastics will be used on site.
  32. The Hirer must comply with these Terms and Conditions. Failure to do so will result in the Hirer not being able to hire the Community Centres again.

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