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Event Equipment Application Form

Please note, you will require a copy of your Public Liability Insurance Certificate of Currency to complete this application.

Prior to completing this form we recommend you check the availability of any equipment you wish to borrow by phoning 8930 0300 and making a tentative booking.

Details of applicant
This number will be provided to you when you make a tentative booking on any equipment.
Details of event
Equipment to hire
Please note Smoothie Bikes are supplied free of charge to community events to encourage healthy food choices. No alcohol or junk food is to be used in conjunction with the bikes.
Please note if hiring the PA system, you are required to engage the services of a sound technician to set up and operate the equipment.
Stage kit is delivered, set up, packed down and collected from site by Council, Monday to Friday between 8am and 4pm.
Collection and return details

Dates and times for the collection and return of event equipment is dependent on staff availability. We will do our best to accommodate your preference but can’t guarantee it. If we need to negotiate a different time and/or date we will be in touch.

Please note:

  • Accessible Flooring, Fun and Games, Smoothie Bikes and Sound Equipment are stored at the City of Darwin Civic Centre. Access times are as follows:
    • Fun and Games - 9am to midday
    • Accessible Flooring - 9am to midday
    • Smoothie Bikes - 9am to 4pm
    • Mipro - 9am to 4pm
    • PA System - Midday to 4pm
  • The Aluminium Staging can be collected from Council’s Bishop Street Operations centre between 8.30am and 4pm weekdays.
  • The Stage Kit Trailer is delivered to site by Council between 8am and 4pm weekdays.
Supporting documentation
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.

Before submitting, please ensure you have read and understand the following

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