Event Equipment Hire Conditions of Use

  1. Event Equipment will only be lent to not-for-profit organisations, charities, community groups and others (at the discretion of City of Darwin) where utilised for a community event within the Darwin municipality.
  2. City of Darwin reserves the right to refuse to loan event equipment, and to manage bookings as to when equipment is available.
  3. The applicant acknowledges that the use of the borrowed event equipment carries with it certain risks, which must be assessed and managed by the borrowing organisation.
  4. The borrower must take all reasonable care against the equipment being damaged, lost, or stolen.
  5. The equipment must be returned to City of Darwin in the same condition in which it was borrowed. If on return, the equipment is found to require cleaning, repairs or replacement, the borrower will be responsible for any costs.
  6. Apart from minor maintenance to the Smoothie Bikes (such as pumping up the tyres or putting the chain back on) the borrower is not to attempt to repair any of the equipment. Damage requiring repairs is to be brought to the attention of City of Darwin as soon as possible.
  7. Failure to return equipment by the agreed time may result in City of Darwin seeking the full costs for replacement from the borrowing organisation.
  8. The applicant shall, during the term of the hire and at the discretion of Council, keep in force a policy of public liability insurance for an amount not less than $20,000,000.00 in the name of the borrower.
  9. The applicant shall also be solely liable for and shall indemnify and keep indemnified City of Darwin against death of, or injury to the applicant or its employees or subcontractors, or damage to equipment which arises howsoever out of or in connection with the loan and against all liability, loss, damage, actions, proceedings, claims etc brought against City of Darwin (whether at law or under any stature or otherwise howsoever), in respect or in connection with or in consequence of such death or injury or damage to equipment.
  10. The borrower is not to lend or hire the equipment to any other person or organisation, or use the equipment for any event other than that which is named on this application form.
  11. The applicant will acknowledge the assistance given by displaying a City of Darwin banner at the event.
  12. Any equipment with a loan fee attached (PA equipment and staging) needs to be paid for at least 10 days prior to collection. 

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